Skip Ribbon Commands
Skip to main content
Sign In

Latest insights and trends in Personal Analytics, Organizational and Operational Intelligence.

Nov 15
Autumnal motivations

As autumn comes fully in its dark reds, yellows and browns, in western countries three holidays come in the middle of it, all about people who passed away, but, as we prefer to believe, did not just vanish but rather changed form of their existence.

Astonishing is the spectrum of emotions which help us deal with this subject, surely a hard bit of life for everyone. Some of us pick what they prefer the most, but many of us are aware of them all.

I would attribute this red colours, sometimes even blood-bright reds to Halloween, coming at the eve of next days. It's more a festivity then a celebration and is the youngest one, I think, despite the ornaments and inspirations drawn from depths of all ages and beliefs. Not everybody appreciate it, saying it's improper for such serious matters to be turned into a grotesque, some even try to edify about familiarizing our youngsters with demons and all that dangerous stuff, but most of us think of it as fun, play and, sometimes scary but still pure joy. Yes, I know some find it hard to believe that horrors can be fun, but believe me, it can!
On the other hand, amount of effort that is put into costumes, parades and games this evening show that it cannot be just a trifling play. Fun is something that always allowed us to deal with more difficult matters and play is often a way of getting into major ventures. If you ever watched a dedication of a kid rolling stone equalling his weight across the whole yard, just to build a castle – you will never say that play isn't a serious matter. That is why, as productivity therapist, Neil Fiore advices in his great book The Now Habit – if you find things in your life too hard and overwhelming, get yourself a hobby. Don't say you have no time for that – let it remind you how things you do can be easy, give fun and pleasure. Hard things too. And it also applies for eternal matters.

All Saints' Day is all in different mood, let it be yellow or even gold, the high one, dignified, in full contrast to its eve. It is a Christian holiday, devoted, as its name shows, to all people that were raised to heavens. These are the ones valued and admired. Although these are the chosen ones, we believe everyone is able to become appreciated and respected. There is some prestige gained throughout the years of work in which all efforts are rewarded. We attribute it to parents, mentors, heroes and saints, seeing the best things they have done, but it reveals these are our dreams too. It's not for nothing, what we do all the time, it's worth it, because it makes us in some way greater. It's what we want to become.

As All Saints' Day is coming to its end, the oldest holiday comes, All Souls' Day, as brown as drying leaves and full of candles' lights. Pre-christian and early Christian in origin, it commemorates all people that are not here with us any longer, but still are in our memories; all people that spent time with us and somehow made themselves a part of us. For me it does not require any belief to imagine just this form of existence, but people often pictured them more realistic – souls stepping down to our world for the night between 1st and 2nd of November and leaving at next noon. Even if sometimes afraid of them, people were also caring: preparing food, making fires on graves and crossroads to warm them, but above all, remembering them and wishing them farewell. Just simple everyday things were enough to treat them, as it is with our life which is made of simple things we do and of people we do it with.

Do we need any other motivations? Have fun, have dreams and take care of your life until next autumn!​​

Sep 08
Japanese vocabulary for productivity

Japanese economy is running full-speed and full-power with having most productive nation in the world. As someone working with productivity management concepts and having a personal experience of Japan, I decided to attain deeper knowledge on some notions that seem to have started latest Japanese economy boost.

If you are in any way familiar with Japanese culture of language you know that at times it is a quite challenging task to translate Japanese words, abundant with meanings, into other languages. The word 'kaizen' is not an exception. The most matching word for Kaizen in English would be 'improvement' although after Second World War, when kaizen became managerial practice in businesses as the way to economic recovery and was most successfully applied by Toyota, the notion of kaizen started to be used in the meaning of constant improvement' of work process. Nowadays spread worldwide as a practice kaizen is a technique for efficiency rise in various spheres of life.

Masaki Imai, Japanese organizational theorist, the author of 'Kaizen: The Key to Japan's Competitive Success'(1986) outlined in his book that kaizen starts from fining the problem:

'If no problem is recognized, there is no recognition of the need for improvement'.

This leads to another Japanese word-concept 'hansei' meaning the acknowledgment
of problem or mistake and relating to the fact that self-awareness is the first step to improvement. Referring to mentioned above Toyota company there is a hansei-kai, a meeting held for reflection of problems faced during a work project. If there was no problem defined this is stated as a problem as it means employee did not evaluate all the possibilities for improvement of the project.

Another pithy Japanese word/concept is 'kanban'. It can be translated as 'visual signal' or 'card'. Originally applied by, again, Toyota team the methodology was used to match inventory with demand for higher level of work quality and to do this cards came into use to signal steps in manufacturing process. While it proved to be successful in ever-growing company, the alternative of applying Kanban as visualized management is that of interest.

Kanban is a simple method, a classic standing at roots of organizing any process and work life in particular. Those are colorful sticky notes put on the whiteboard so as to create roadmap of work to do. Kanban method takes information that is, as a rule, communicated in speech and makes it into easy for the brain to instantly comprehend picture, thus visualizing the tracking of workflow and effectiveness as well as difficulties and problems occurred on the work way. This data when analyzed brings ways to change the system of work for the better every single time some issue arises, in this way getting us back to the process of constant improvement.

These three Japanese words that were turned into business techniques applied all over the world are also the ways to Japanese effectiveness and productivity. They are interconnected and from my perspective they form a circle, but at the center of this circle I would put another word which is 'ikigai'.

According to Japanese, everyone has an ikigai which would be translated as 'reason for being or waking up in the morning', the thing that brings meaning and satisfaction to one's life. Such a broad and philosophical term when diminished to the field of one's professional activities is the definition of dream job I would say. To define ikigai one should list answers in four circles shown at the picture below:

 1) That what you are good at

2) That which you can be paid for

3) That which you love

 4) That which the world needs.


I believe ikigai is a driving force of efficient work while kaizen, hansei and kanban are the methodologies, the means of directing this force in a smart and productive way.

life ikigai.png

Sep 01
The art of data selfie

​Why personal data collection is your power.

When we think about personal data collection, first that comes to our minds is forcibly collected cookies on the websites and stolen passwords of the credit cards. However, there is another side to this where instead of being a victim of, you own your personal data. The other day, I ran into the person who shares the same idea and what is more, acts upon it.

Data selfie is how she calls it. The artist with scientific approach, Ms Laurie Frick, takes piles of personal data in particular field and turns it into organized artistic patterns.

'I've been investigating the future of data about you, when it won't be odd or strange to intimately know and see lots and lots of personal data about yourself. Not creepy....helpful, curious, maybe mind-bending in its ability to predict and see around the corner into the future',- says Ms Frick as an introduction to her website​.

The truth of the future is that it was of the past: knowledge is power. Knowledge of self is awareness. Only the means of getting information has transformed as self-tracking is now the way to self-knowledge.

It is exciting to me how the concept of awareness through tracking Ms Laurie Frick applies, is very much matching the Personal Analytics benchmarks. 'It's become so easy to track our time, I use an app on my iphone that knows how often I touch the screen and how many minutes I looked at my phone today. Some days it's scary how many hours I spent online when I thought I was making stuff in the studio all day…'- says Ms Frick.

 Only think of how much more value would be added to one's life if data selfie depicted roots of his misfortunes. And that is what Ms Frick does. She makes time visible.

7 days of time tracking in leather and aluminum, data from the Multinational Time-Use survey, color coded by activity and quantity of time spent. 2015.

data selfie.jpg 

data selfie 2.jpg

“(c) 2015 Laurie F. Artist. All rights reserved"

Considering the patterns of time use Ms Frick addresses some important moment on how conscious we actually are about how we spend our time. Since we are what we do then unconscious time use patterns must hold a lot of information on the portrait of our inner-self.

When distrust that many feel towards any personal data collection and measuring is understandable, the reality is that the benefits of it are undeniable as long as you are ready to face true colors (or numbers when talking of Personal Analytics).

At one of the webpages Ms Frick invites you to imagine the reality where everything about you is known. Thrilling and scary at the same time isn't it. And her final thought is brilliantly simple: the biggest problem is that self-delusion becomes not possible anymore.

We cannot disagree on this, Ms Frick.

Aug 21
ForestApp: Time management can be fun

More and more applications appear today in attempt of digitalizing time management techniques. As a person of interest, I decided to take a closer look into latest advancements in digitalized time management and check them for myself, monitoring along the way what my Personal analytics thinks of it.

I started with exploring the Forest App ​that is gaining popularity across the web lately. It is the application based on one of the famous time management techniques. As we all know, checking the notifications or scrolling down the social media is one of the biggest time killers today. If you prone to checking your smartphone every 5 minutes for no reason and you came to realization that this is in fact  habitual/obsessive action (most likely it is), this application can be quite helpful. If you do not want to get distracted by your smartphone at least in working period, you set the worktime and the phone screen gets blocked with an image of a sprout which is to grow into majestic tree. However, if you let the temptation of using the smartphone to take over, the tree will die. Along with work time, you also set time for breaks. Usually the proportion is 30:5 minutes. You can see below that I managed to grow 11 trees in one day and am proud to say that I did not kill any virtual plant. You can also chose the type of a tree or flower to be cultivated keeping in mind that it is paid content. You gain points every time you complete work without being distracted with your smartphone and you lose points whenever you didn’t manage to conquer you desire of scrolling social media. You can install the app on Android, Apple as well as Microsoft both desktop and smartphone version. The app has free trial for one day. After that you can proceed using it for 0,99$.

ForestApp.jpgTime management.jpg 

The innovative approach of making time management into amusing game with good graphics keeps you involved and focused at the same time. The application is interesting to use and gives you determination to grow your trees into the forest, making the management of your worktime into entertaining task. What is more, while I was using Forest App, several of my productivity indicators at Personal Analytics boosted which seems to be a prove of its effectiveness.

What does your Personal Analytics think of ForestApp?

Aug 16
Time management of life balance

There is a grey area people usually face, thinking of time management as one-dimensional notion when, in fact, it is 4D. In this article I will try and shed light on some concepts regarding time management.

Time management skills.jpg 

​​Time management – seems easy to interpret as the name speaks for itself. But after giving it second thought it is safe to say the notion is discrepant. We cannot manage the time literally as it is constant value whose flow is beyond our control. Although, what we can really do is to manage ourselves. As it is known, the time in the day is limited to 24 hours for all of us, including successful, prosperous and content people. The only difference is that these people took conscious control over their time. The point is that time management is not a just a tool but a lifestyle, and in order for it to impact one’s life it should be balancing every sphere of it. What are these spheres?

Life balance model

Important ideas on this topic belong to German psychotherapist Nossrat Peseschkian, who in his intercultural studies constantly returned to the problem of balancing personal and professional life in these four dimensions. The task of a holistic management of time and one's life is not only to find time for all important spheres of life (work, family, health, self-realization), but also to bring these four spheres into equilibrium and maintain it.

Suppose that all four spheres of life are 100% in total. Now, imagine your current life situation:

-      How much of your active time (= "time awake", as about one third is "sleep time" which is not taken into account), do you devote your energy and priorities to the "achievements and work" area?

-      How long does it take you to interact with loved ones which goes to the time spent on "contacts and personal relationships"?

-      How much interest do you give in the sphere of "body and health"?

-      How much time is spent for bringing the meaning to your future and existence as the whole?

Quickly divide the total amount - 100% - into four spheres of life. The longer you fiddle with the calculations, the less trust the result deserves.What does your current time balance look like? "Achievements and work", as a rule, account for 50, 60 or 70% or sometimes even more. Questions about the meaning of oneself and life are usually assigned with 5 to 15% (if assigned at all).

In his research on psychosomatics Nossrat Peseschkian stresses the importance of devoting enough time and attention to all four life spheres in order to reach the sense of life fulfillment as well as to prevent any physical and mental health problems when managing work/personal domain.

Too focused on work life without building personal relationships? As a result, no one to share the joy of your achievements with. Do not care about your health ? A steep turn of life will bring bad health and psychosomatic illnesses getting on the wat to happy and content work and personal life.

Work-life balance.jpg 

This looks clear in theory but is certainly to be chaotic when applied. Managing time is not easy, it is quite complicated in fact, and will probably bring you bitter feelings of not getting what you expected, first as you try and find your balance of these four spheres. Good news is that eventually you will find yourself taking more and more control over your own life while getting conscious about finiteness of the time you possess. Keep trying and be determined. As there is no universal way to successful, mindful lifestyle you need to figure your own. However, today there are numbers of tools which can help you with time management and which you can try out, combine or even give them your own new meaning. Our application, Personal Analytics, is one of them. The choice is always yours as well as the following result.

1 - 5Next
OmniContext™ Analytics blog